Guidelines for National and Division Elections

The National Association for Music Education is a professional music education organization whose purpose is the advancement of music education. The policies of the NAfME are set by the National Executive Board whose responsibility is national rather than regional. However, membership on the National Executive Board consists of six division presidents who preside at their board meetings and communicate their concerns to the National Executive Board. In addition, other members of the National Executive Board are nationally elected officers which include the National President, President-Elect, and Immediate Past President.

Guidelines for the National Nominating Committee

Bylaw IV–Internal Affairs

Section 1. Elections. A. National Nominating Committee. The National Executive Board shall appoint a committee for the purpose of nominating two candidates for the office of National President-Elect. The committee shall consist of one member from each of the Divisions and one member-at-large who shall be the chairperson.

Criteria for the National Nominating Committee

The National Nominating Committee is appointed by the National Executive Board at its November meeting in even-numbered years. It is the responsibility of the Division President to present a name to the National Executive Board for the national nominating committee. When selecting this individual to serve on the National Nominating Committee, Division Presidents should nominate a person in consultation with members of the Division Board. It is desirable that at least one person on the committee be someone who has served on the National Executive Board and is familiar with the entire national scene. At least one member of the committee should be carried over into the next nominating committee but such carry over should be one time only.

Qualifications for Selecting Members of the Nominating Committee

The following qualifications should be considered when selecting individuals to serve on the Nominating Committee:

  1. They should be knowledgeable about the structure and function of NAfME.
  2. They should be serving NAfME or have served in some leadership capacity.
  3. They should be familiar with the responsibilities and duties of the office for which they are nominating the individuals.
  4. They should have a wide acquaintance with leaders in all states in their divisions.

If the nomination is not approved by the National Executive Board, the Division President must then return to the Division Executive Board to secure another nominee. The one member-at-large who serves as chairman shall be appointed by the National President. Once the Nominating Committee has been selected, these names will be made public through the next available issue of either the Music Educators Journal or Teaching Music.

This committee shall be convened in the spring or summer of odd numbered years. The nominees for office of National President-Elect must be presented to the National Executive Board at its next scheduled meeting for approval. If for any reason any of the nominees are not accepted by the National Executive Board, the Nominating Committee should be instructed to select other candidates.

Duties of the National Nominating Committee

In selecting candidates for National President-Elect, members of the Nominating Committee should attempt to provide parity in the election. Parity takes into consideration the size of the division voting constituency as well as the professional stature of the candidates.

In addition to soliciting names of candidates from the Division Boards, the National Executive Board should, through either the Music Educators Journal or Teaching Music, invite the entire membership to submit names for consideration by the nominating committee. These names should be forwarded to the Chairman of the Nominating Committee for consideration by that committee. Once the names of the two candidates for National President-Elect are submitted from the National Nominating Committee and accepted by the National Executive Board, the nominations are closed.

Once the names and corresponding materials have been received by the nominating committee, and after careful review, the committee will identify two to six individuals whom it believes meet the qualifications for national president. These two to six individuals will then be invited to attend the National Assembly, where each will be given the opportunity to speak to the state presidents, NEB and the nominating committee members (in “executive session”) outlining her/his vision for the association and what s/he believes her/his role should be in accomplishing that vision.

In addition to a formal address to the state presidents, nominating committee and NEB, a structured and moderated question and answer session with each nominee will be scheduled that is also open only to the state presidents, the NEB and nominating committee.

In the event that there are more than two candidates, at the end of these two sessions, delegates to the national assembly will be asked to rank the nominees as to their fitness to serve as National President in secret ballots.

These rankings will be tallied by the national nominating committee. The committee will then make a recommendation of two nominees to the National Executive Board. Their recommendation may take into account any additional information that might have surfaced between the time potential candidates submitted materials to the committee and the end of the formal and question-answer presentations by potential nominee finalists to the state presidents, committee and NEB.

Qualifications for Candidates for National Presidents

A nominee for National President must:

  1. Be an active member of NAfME and have strong identification with the organization.
  2. Have established a record of excellence in some area of music education.
  3. Have served the division or the national in some recognized capacity.
  4. Have displayed some recognizable evidence of leadership qualities.
  5. Have, as president, the ability to represent the conference in public statements and writings.
  6. Have a willingness and the ability to devote the necessary time for the office, which is a six-year commitment–two years as president-elect, two years as president, and two years as immediate past president.
  7. Have the ability to translate goals and objectives into programs.
  8. Have the ability to work well in the group process.

Members of the National Nominating Committee should solicit information from individuals who are knowledgeable about all prospective nominees to determine how well they meet these qualifications.

As soon as two nominees are determined, the Chair of the National Nominating Committee should contact the final two nominees and secure permission for submitting their names to the National Executive Board. The nominees should contact their immediate superior for approval of the time commitment involved. It is the responsibility of the Chair to outline commitments necessary to fulfill the duties of the office with each of the candidates.

Guidelines for Division Nominating Committees

Bylaw IV–Internal Affairs

Section 1, Elections. B. Division Nominating Committee. Each Division Executive Board shall appoint a committee for the purpose of nominating two candidates for the office of President-Elect of the Division. The committee shall consist of one member from each of the federated sate associations in the Division and one member-at-large who shall be chairperson.

Duties of the Division Nominating Committees

The North Central, Southern, and Western Division Executive Boards appoint nominating committees in even-numbered years, and the Eastern, Northwest, and Southwestern Division Executive Boards appoint nominating committees in odd-numbered years. At least one member of the nominating committee should be carried over into the next nominating committee. In selecting candidates, members of the Division Nominating Committee should attempt to provide parity in the election. Parity takes into consideration the size of the state voting constituency as well as the professional stature of the candidates.

In addition to soliciting names from the division boards, the Division Executive Board should, through either the Music Educators Journal or Teaching Music, invite the entire division membership to submit names for consideration by the nominating committee. These names should be forwarded to the Chairman of the Division Nominating Committee for consideration by that committee. Once the two names are submitted from the Division Nominating Committee and accepted by both the Division Executive Board and the National Executive Board, the nominations are closed.

Qualifications of the Candidates for Division President

A nominee for Division President must:

  • Be an active member of NAfME and have strong identification with the organization.
  • Have established a record of excellence in some area of music education.
  • Have served the state and/or division in some recognized capacity.
  • Have displayed some recognizable evidence of leadership qualities.
  • Have, as president, the ability to represent the division in public statements and writings.
  • Have a willingness and the ability to devote the necessary time for the office, which is a six-year commitment–two years as president-elect, two years as president, and two years as immediate past president.
  • Have the ability to translate goals and objectives into programs.
  • Have the ability to work well in the group process.

Members of the Nominating Committee should solicit information from individuals who are knowledgeable about all prospective nominees to determine how well they meet these qualifications.

The Chair of the Nominating Committee should contact the final two nominees and secure permission for submitting their names to the Division Executive Board, and nominees should contact their immediate superior for approval of the time commitment involved. It is the responsibility of the Chair to outline commitments necessary to fulfill the duties of the office with each of the candidates.

Ethics for National and Division Elections

It is an accepted procedure that members of the Nominating Committee at both the Division and National level not be considered as candidates for office. The National Executive Board strongly opposes political action on behalf of National and Division candidates which involves political campaigning or requires campaign funding. The National Executive Board urges NAfME members, officers at state MEAs, and organizations with which NAfME has partnerships to refrain from public endorsement or displays of support for a particular candidate or participation in such campaign practices. In an effort to better inform the membership about national candidates, the NEB will authorize posting of candidates’ biographies and e-mail addresses on the NAfME web site. The National President or designated NAfME staff is directed to inform all members of the National Assembly and all candidates for National and Division office of this policy and to inform the general membership at the earliest opportunity. Whether intended or not, soliciting and accepting campaign funds may be perceived as obligating the recipient to the concerns of the donor. NAfME staff is directed annually to inform appropriate state officials (elected state officers, editors, managers, and paid officials) of all provisions of the election policy.

Activities prohibited by candidates for National and Division offices:

  • Soliciting or accepting funds for the purpose of campaigning.
  • Requesting endorsements.
  • Appearing at state or division conferences other than those of the candidates’ state or division, except when specifically invited to serve as a clinician or speaker.
  • Initiating contact (telephone, mail, e-mail, or other internet means of communication) with NAfME members regarding the election. Candidates may respond to direct questions from other members.
  • Organizing, either directly or indirectly, a “get out the vote” campaign, unless the materials present both candidates for an office equally and are sent to all NAfME members eligible to vote in that particular election
  • Activities prohibited by state officials (elected state officers, editors, managers, other paid officials) include the endorsement of a candidate through written, oral, e-mail, or any other form of public endorsement.

Failure to follow these guidelines will result in review by the National Executive Board. This review will include such penalties as disqualification of a candidate and/or voiding the election. The National Executive Board is the final arbiter of all such decisions.

Please see the next page for the required “Information Sheet for Division and National Candidates”

[Originally approved by the NEB 11/1982; 4/1983; Amended in 4/1988; 4/1991; 7/2000; 7/2005; 10/2005; 5/2009; and 3/2011]
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A Special Note to Division and National Nominating Committees: It is the express desire of the NAfME National Executive Board that all potential candidates for the office of division or national president to fill out the form below and return to the nominating committees prior to the selection process in which they will be considered in the pool of candidates. Division Presidents: When you submit the names of your two selected candidates please include their bios along with this form for inclusion in the NEB Board Book.


Information Sheet for Division and National Candidates

Name ________________________________________________________________
Address________________________________________________________________ ________________________________________________________________
Email ________________________________________________________________
Phones ________________________________________________________________
 

1. Describe the State and Division leadership experiences you have had, including significant accomplishments, that qualify you to be Division/National President.

2. Describe other leadership experiences you have had, including significant accomplishments, that qualify you to be Division/National President.

3. Please share other information concerning yourself that qualify you to be Division/National President. These might include, but are not limited to, your training (including degrees and granting institutions), services rendered, experiences, publications, recognitions and awards, and personal strengths.

4. If elected, what would be your vision for music education and NAfME and your strategies for realizing that vision?

5. If you are selected as one of the two nominees you will be asked to supply a letter of support from your employer indicating support for the responsibilities of this office.

6. Candidates for the National President will please submit no more than 5 one-page letters of support from professional colleagues along with this Information Sheet.

7. All candidates will please submit a current vita.