National In-Service Conference, Performing Group FAQs



The application process for the 2015 National In-Service Conference is now closed. Please check back in spring, 2016 for more information on the 2016 annual conference application process.


Calling all directors of small to medium size ensembles! Want to have your ensemble considered for a performance during the 2015 NAfME National In-Service Conference, to be held this October in Nashville, TN?

All ensemble directors are encouraged to apply. Jazz groups, string quartets, guitar ensembles, elementary marimba, recorder choirs, steel drum ensembles, etc. If it’s a school ensemble, we would LOVE to review your application!


General Information

Q: Where can I find the application link? Groups can apply online at

Q: What are the associated costs?  Non-refundable application fee of $30 paid via credit card. All transportation, lodging, shipping and travel expenses and arrangements will be the responsibility of the school program applying.

Q: Will there be rehearsal time and space? In NAfME Central (Gaylord Opryland Convention Center), there will be a small backstage area for group storage during the performance, but specific rehearsal times/spaces have not been allotted. A NAfME staff representative will be in touch following your acceptance, and will be glad to discuss options with you.

Q: When will I know if my performing group is accepted? You will be contacted by NAfME staff in early August 2015 regarding an application decision for each performing group.


Application Information

Q: I’m having difficulties submitting my application. Can you help? Try the Acceptd quick tips and help center:

Q: Does the application need to be a digital video, or can an audio file be uploaded? The audition must be a video audition, but it does not need to be a professional recording. Recording your performance from a mobile phone or on a web cam may be sufficient. However, remember that the recording quality should be good enough for a selection committee to adequately evaluate your performance.

Q: Does the application video need to include one of the pieces we intend to perform at the conference? No, but the style of the performance, and the size of student group in your video, should be consistent with your plans for the performance. 

Q: What if my piece is over 2 minutes in length? The recommended length is 2 minutes. Slightly over or slightly under 2 minutes is acceptable.

Q: Can I play my audition video with a program like Music Minus One or SmartMusic? Yes!

Q: My file is really large/I can’t upload my video! Support questions should be sent to  They can help convert the file to a smaller size if needed.

Q: What types of video files can I submit? Acceptd supports a majority of file types in use today including:

       Video: MPEG, MPG, MP4, OGG, MOV, AVI, WMV, M4V, VOB, FLV



Q: Where do I make my hotel reservation? We have a special rate for conference attendees, sponsors, and exhibitors of $195 per night.  Reserve your room now!

Q: What is the hotel cancellation policy? Hotel cancellations made within 72 hours of arrival will forfeit one night’s room and tax.