All-National Honor Ensembles Program Information

 

2022 ALL-NATIONAL HONOR ENSEMBLES
PROGRAM INFORMATION

 

Student RegistrationANHE Cancellation PolicyRequired Forms • Hotel Information • Schedule • Medical Facilities • Student Arrival and Departure • Student Check-In • Chaperones • Music • Instruments • Attire • Concerts • Director Activities • Additional Questions?

 

STUDENT REGISTRATION

Student Registration Information

Registration for the 2022 All-National Honor Ensembles program includes:

  • Hotel: 3 night’s accommodation at the Gaylord National Resort & Convention Center (Thursday, Friday, and Saturday nights)
  • Meals: Thursday – Dinner, Friday- Breakfast, Lunch, and Dinner, Saturday – Breakfast, Lunch, and Dinner, Sunday – Breakfast
  • Transportation from Reagan National Airport (DCA) to the Gaylord National Resort & Convention Center between 10:00 AM and 3:00 PM on Thursday, November 3, 2022

 

Register for the All-National Honor Ensembles

Payment Option #1: Credit Card

*The student registration fee must be paid in full by Thursday, September 1, 2022.

  1. Click HERE to register
  2. Enter student information
  3. Select YES for Credit Card
    • Select NO for Purchase Order
    • Select NO for Check
  4. Complete billing information
  5. Select the Student Registration option
  6. Select Confirm Selections
  7. Select Final Steps
  8. Select Pay Now
  9. Enter Payment Information

Payment Option #2: Purchase Order or Check (final payment must arrive by Friday, August 25, 2022)

*Purchase Orders may be mailed or be emailed to HonorEnsembles@nafme.org. All Purchase Orders and checks that are mailed must arrive by Thursday, August 25, 2022 for processing.

  1. Click HERE to register
  2. Enter student information
  3. Select YES for Purchase Order OR Check
    • Select NO for Credit Card
  4. Complete billing information 
  5. Select the Student Registration option
  6. Select Confirm Selections
  7. Select Final Steps
  8. Select Pay by Mail
  9. Once a confirmation page is generated, select “Print Receipt” at the bottom of the page
    • An invoice will be generated that can be used in conjunction with a PO or check
    • If printing is not available at the time of registration, a confirmation email will also be sent to the student with an option to “View Invoice”
  10. Send PO or check to:

National Association for Music Education
PO Box 70704
Philadelphia, PA 19176-0704

  • Include a copy of the invoice from the registration site with check payment
  • Include with the check the student’s first and last name, and selected ensemble.
  • If applicable, also include a note with the check that mentions if the student is receiving full and/or partial financial support through another organization, including their contact information.

 

ANHE CANCELLATION POLICY

  1. If a student cancels 60+ days in advance (on or before September 3, 2022) of the event, they will receive a full refund of $875.00 minus a $50.00 administrative processing fee.
  2. If a student cancels 30-60 days in advance (between September 3 and October 3, 2022) of the event, they will receive a partial refund of $350.00.
  3. If a student cancels less than 30 days in advance of the event, they will not receive a refund unless there is a death in the immediate family (parent, sibling, or grandparent) or a documented medical emergency, in which case NAfME will provide a partial refund of $300.00.

*Notification Clause: ANHE staff should be notified immediately if any student should have delayed or cancelled transportation, illness, or other emergency. Failure to do so will result in the student forfeiting their participation in the program and refund.

*Cancellation Requests Related to COVID-19: Individuals who have registered for the 2022 NAfME All-National Honor Ensembles and are unable to participate in the program due to their own positive test for COVID-19 (PCR test dated 48 hours or less prior to the first event date and provided for verification) may be eligible for a refund of their registration fee. For more information, contact HonorEnsembles@nafme.org.

*Weather Policy: Refunds cannot be made due to extreme weather conditions. Should flights be
delayed or cancelled, students must arrive onsite by 8:30 AM on Friday, November 4, 2022. ANHE staff must be notified in writing immediately of any changes to transportation. Should students fail to arrive by this deadline or notify staff appropriately, they will forfeit their participation in the program and refund.

 

REQUIRED FORMS

Forms MUST be submitted via Submittable. No hard copy or emailed forms will be accepted.

Students will need to log into their Submittable account (created at the time of their application) to upload the forms. If you have trouble logging in, contact submittersupport@submittable.com.

 

HOTEL INFORMATION

All-National Honor Ensembles students and chaperones are required to stay onsite at Gaylord National Resort & Convention Center in National Harbor, MD. Student rooms are double occupancy. 2 students, 2 beds. ANHE staff will assign students their room reservations. Roommate requests cannot be honored.

Students MAY NOT room with parents or other family members unless it is for medical purposes, in which case a doctor’s note must be provided. Please see the Student Medical Form for more information.

Chaperones will each receive their own room. ANHE staff will make all chaperone reservations.

Families and/or directors accompanying their students may stay at the Gaylord National Resort & Convention Center. Use the ANHE room block to receive a discounted room rate: https://book.passkey.com/event/50327081/owner/54055/home.

 

SCHEDULE

Review the 2022 All-National Honor Ensembles tentative schedule HERE. (Coming in August)

Due to the ongoing COVID-19 pandemic and for the health and safety of our student attendees, all ANHE rehearsals and events will be closed to family/friends, directors, and conference attendees.

 

MEDICAL FACILITIES

There will be an EMT on site 24 hours/day as well as a staffed Medical Clinic.

All registered participants, attendees, and vendors of the 2022 NAfME National Conference are required to be fully vaccinated for COVID-19. Medical or religious exemptions may be requested. Please review our policy.

Consistent with CDC guidance, NAfME will take into consideration local health conditions in setting its COVID-19 safety protocols. NAfME reserves the right, at any time, to change or modify the required safety protocols in order to provide attendees, in its judgment, with a safe meeting environment. Failure of any attendee to comply with this policy and all applicable safety protocols, may result the attendee being removed, or denied entry, to the event.  

 

STUDENT ARRIVAL AND DEPARTURE

*Students must arrive at the Gaylord National Resort & Convention Center on Thursday, November 3 no later than 3:30 PM ET. Flights must arrive at DCA by 3:00 PM.

  • Students MUST be present for all rehearsals and meetings. Late arrivals are not permitted. If a student needs to fly in a night early, they will need to pay for their own hotel reservation and must notify ANHE staff in advance.
    • Registration will take place between 2:00–4:00 PM.
    • Students will have a mandatory rehearsal from 4:00–6:45 PM.
  • Transportation from the airport will be provided by Capital City Events.
    • Family members and/or Directors accompanying students are permitted to ride Capital City Events if they are staying at the Gaylord National Resort.
      • Bus transportation is included in the group chaperone fee for directors who are selected as such (see “Chaperones” section below).
    • Students may not depart from the Gaylord National Resort until Sunday, November 6 after 12:00 PM, following the conclusion of the final concert. Return air travel should not be scheduled before 2:30 PM to allow for travel time from the resort to the airport.
      • The final concerts — split between two days — showcase the talent of many students in a variety of ensembles. Students whose final performances are on Saturday evening are required to attend the final concerts on Sunday out of respect for their fellow musicians who have worked very hard and deserve to be recognized in the same way. Students will not be released to parents until the conclusion of the final concert (12:00 PM) on Sunday, November 6.

 

STUDENT CHECK-IN

Student check-in will take place from 2:00–4:00 PM on Thursday, November 3. Students will meet their chaperones, receive room keys, schedules, and badges.

 

CHAPERONES

Parents may escort students but will not be eligible to serve as group chaperones. Only Directors whose students were accepted to the 2022 All-National Honor Ensembles are eligible to be group chaperones. To apply, visit https://www.surveymonkey.com/r/2022ChaperoneApp.

Group chaperones are required to attend all student events. The group chaperone fee is $500.00 and includes:

  • Hotel: 3 night’s stay at Gaylord National Resort (Thursday, Friday, and Saturday nights).
  • Meals: Thursday – Lunch and Dinner, Friday – Breakfast, Lunch, and Dinner, Saturday – Breakfast, Lunch, and Dinner, Sunday – Breakfast.
  • Transportation from the Reagan National Airport (DCA) to the Gaylord National Resort & Convention Center between 10:00 AM and 3:00 PM on Thursday, November 3.
  • Access to the NAfME National Conference sessions, as their schedule allows.

NOTE: All Chaperones MUST attend a chaperone orientation webinar held approximately 2 weeks before the event and MUST attend a chaperone meeting/brunch that will take place on Thursday, November 3 at the Gaylord National Resort at 11:30 AM.

 

MUSIC

Students are expected to come with their music learned and prepared to rehearse. Practice sheet music will be emailed to both the students and their directors in October. Students are expected to bring their printed practice sheet music (and pencils!) to rehearsals.

 

INSTRUMENTS

Students must bring their own instrument and accessories (reeds, strings, mutes, cello and bass rock stops, etc.). Stands will be provided for both rehearsals and concerts. Please mark all equipment with your name, phone number, and mailing address. Percussionists will be notified as to what equipment will be necessary to bring. Please use every precaution to protect your equipment and luggage. NAfME and the 2022 All-National Honors Ensembles accept no responsibility for lost, damaged, or stolen articles. Your belongings are your responsibility. NAfME will not be responsible for the rental or acquisition of instruments.

 

ATTIRE

Rehearsal Dress

Clothing is expected to be appropriate, adhering to the student’s school’s requirements. This includes fully covered upper torso. No pajamas. No spaghetti straps or short shorts. The rehearsal spaces will be air conditioned; students should consider bringing a jacket and/or sweatshirt.

Acceptable Concert Dress

  • Top Options:
    • White dress shirt with long, plain black tie or bowtie and plain black jacket
    • Sleeved (capped, 3/4 length, or full length) black top
    • Plain black dress with sleeves (capped, 3/4 length, or full length)
  • Bottom Options:
    • Plain black suit
    • Plain black dress pants
    • Floor-length black dress and black hose
    • Floor-length black skirt and black hose
  • Shoes:
    • Black dress shoes: no boots, clogs, or sneakers. Please wear flats NOT heels.

 

CONCERTS

  • All concerts will take place in the Potomac Ballroom A-B at the resort.
  • The cost of admission is $10 per person. Tickets can be purchased onsite with CASH ONLY.
  • The Modern Band, Guitar Ensemble, Mixed Choir, and Jazz Ensemble concerts will take place from 6:30–10:00 PM on Saturday, November 5.
  • The Symphony Orchestra and Concert Band concerts will take place from 9:30–10:45 AM on Sunday, November 6.

 

DIRECTOR ACTIVITIES

Join your fellow music educators at the NAfME National Conference, where you’ll come together to lead the direction for music education, engage with each other as colleagues, and inspire one another to guide music students to excellence. Don’t miss powerful sessions and the chance to connect with music educators from around the country. Register to attend NAfME is ME!. Early bird discounts available through September 16, 2022.

 

ADDITIONAL QUESTIONS?

Email: HonorEnsembles@nafme.org